Category: Notices

NOTICE
Pursuant to Florida Statute 718.112(2)(c) this notice is hereby given that a meeting of the Board of Directors
will take place at the following:
Date of Notice: 3/6/2019
Date of Meeting: 3/9/2019
Time: 9:00 AM
Location: Origin at Seahaven Theater
15100 Front Beach Road
Panama City Beach, FL 32413
AGENDA – Board of Directors Meeting

1. CALL MEETING TO ORDER
2. ESTABLISH A QUORUM
3. PROOF OF DUE NOTICE
4. APPROVAL OF PREVIOUS MINUTES: January 12, 2019
5. OFFICERS REPORT
   1. a. Treasurer’s Report
6. OLD BUSINESS
7. NEW BUSINESS
   a. BOD – Organizational Change
   b. Discussion and possible appointment of Robert Novelly as an
   Officer of the Corporation
   c. Discussion and possible approval of Insurance Adjuster agreement
   d. Discussion and possible modification of Security Contract
   e. Fines Committee recommendations to BOD: January 17, February 28, 2019
   f. AR – Delinquent over 90 days – removal of amenity access
8. MANAGEMENT REPORT
   a. Approval of Policy and Procedure for the leasing of the Storage Units
   b. WiFi Contract
   c. West cameras – approval of costs to bring live
9. ADJOURN MEETING
   
   

NOTICE

Pursuant to Florida Statute 718.112(2)(c) this notice is hereby given that a meeting of the Board
of Directors will take place at the following:

Date of Notice: 1/9/2019 Date of Meeting: 1/12/2019 Time:
9:00 AM

Location: Origin at Seahaven Theater

15100 Front Beach Road Panama City Beach, FL 32413

AGENDA – Board of Directors Meeting

1. CALL MEETING TO ORDER
2. ESTABLISH A QUORUM
3. PROOF OF DUE NOTICE
4. APPROVAL OF PREVIOUS MINUTES
5. OFFICERS REPORT

a. Presidents Report

b. Treasurer’s Report

1. OLD BUSINESS

a. Budget 2019

b. Parking Update

1. NEW BUSINESS

a. Signage:

➢ Association Office Unit 419

➢ Sunsations

➢ Saltwater

b. Swimming Pool /Hot Tub Policy for heating

c. Security Gate

1. MANAGEMENT REPORT

a. Water line replacement and reports done

b. Painting

c. Pool Heater

d. Recommended projects for 2019 and proposed timeline

e. Hurricane damage update

f. Insurance Renewal

g. Security Office location change

h. Storage Unit Update

i. Packet Update

j. Additional updates

1. ADJOURN MEETING

Dial-in Number (US): (712) 775-7270

Access Code: 413593

Join the Online Meeting: https://join.freeconferencecall.com/gene30

Attached you will find the Parking Enforcement Policy as well as the Vendor Parking Policy.  We ask that you review and understand the requirements for valid use of the facility.  Please also forward the policy to your rental agents and housekeeping/maintenance vendors.

As you may know, the Board of Directors has charged management with the duty of implementing a procedure for the controlled distribution of guest wristbands and parking passes. This will be accomplished through the sale of reservation packets. The revenue generated from this operation will be used to enhance resort amenities and supplement Association expenses.

This program will commence on January 1, 2019. To prepare for this launch, we have created an instructional guide which can be followed when navigating the online purchase process. We hope you find this information to be clear and it serves you well. You will find this guide attached to this communication.

Starting today, we are opening the online store for advance orders. We suggest placing your first order large enough to accommodate your reservations from January through March and continue to place your order amounts based on each booking season.

You may schedule your advance orders for pickup starting December 26, 2018. Pick up upon arrival starts on January 1, 2019.

AFTER reviewing the information provided, please direct your reservation packet specific questions to OriginReservations

In closing, we request all owners to help complete our records by submitting your current rental agent information using this link. https://goo.gl/TouL5R
We requested this information in the past and many of you were kind enough to participate. We are requesting this info again and will continue to ask for updates so that we may maintain the Association records.

Please note that your 2019 Owner Amenity wristbands are available at the Association office for pickup. You will be asked to provide identification. The number of amenity bands issued per unit owner is pursuant to the Wristband and Parking Pass Policy.

Additionally, we would like to thank the Rental Agents and Owners who have pre-purchased their 2019 Reservation Packets. Many of you have expressed how pleased you have been with the structure and ease of use.

It appears there remains a significant number of owners who have not communicated this policy and the January 1, 2019 deadline to their Rental Agents. It is very important that you communicate this change with your rental manager in order to reduce confusion and any inconvenience placed on our guests. We ask that you forward this email to your agent so that they may purchase the necessary packets in advance.

All bands and parking pass issued prior to January 1, 2019, will remain valid until January 15th. At that time, all bands and parking passes must be replaced with 2019 Cloth and the new Orange Parking passes. All Cloth and Orange passes for 2019 must be purchased in packets. From Jan 1st to Jan 15th Security will politely inform all guests with old bands they must reach out to the entity they rented their unit to get 2019 bands. Security will have preprinted notes to put under the wiper blades of all vehicles that need a new parking pass. The note will move to a warning on Jan 10thand after the 15th the parking policy is to be enforced. An updated parking policy with tow instructions will be forthcoming this week.

Please direct any questions to originreservations

Date of Notice:          11/6/2018

Date of Meeting:       11/10/2018

Time:                          9:00 AM

Location:                    Origin at Seahaven Theater

15100 Front Beach rd.

Panama City Beach, FL 32413

 

AGENDA – Board of Directors Meeting/Organizational Meeting

 

1. CALL MEETING TO ORDER
2. ESTABLISH A QUORUM
3. PROOF OF DUE NOTICE
4. ELECTION OF OFFICERS
5. APPROVAL OF PREVIOUS MINUTES
6. OFFICERS REPORT
7. OLD BUSINESS
   1. Cameras
   2. Security
8. NEW BUSINESS
   1. Rule consideration regarding required HO-6 policies
   2. Hurricane Costs
9. MANAGEMENT REPORT
   1. Financial Reports
   2. Budget and Reserves
   3. ADJOURN MEETING

 

 

Dial-in Number (US): (712) 775-7270

 

Access Code: 413593

 

Join the Online Meeting: https://join.freeconferencecall.com/gene30

 

Owner update

Facility storm preparations are progressing. We should meet the target of clearing all decks and sealing the primary entries. Additional efforts will continue until the storm approaches.

Once the storm passes a status update will be posted defining what is generally known about the property and surrounding area. A daily status call has been set up in the event the facility sustains damage. The call will provide all known damage and the plan to complete required repairs. The call will continue until the facility is back online.

Now that the mandatory evacuation is in place no one should remain in the structure.

We will be shutting down mechanical systems including the elevators and HVAC equipment to prevent damage to the equipment and facility.

After the storm, Association staff will not respond to any requests until common areas are cleared and all life safety and mechanical equipment is back online.

A daily conference call will be established tomorrow to communicate the recovery effort and progress.

Call in information will be posted on this page and emailed to all owners.

Please make good decisions and stay safe.

Sincerely,

 

Management

The order is scheduled to be issued at 6am Tuesday morning.  Those that are able to evacuate early please do so.

You may use the link provided to view the evacuation zones.

https://floridadisaster.maps.arcgis.com/apps/webappviewer/index.html?id=c788060028cb43809a25744ead39c0d6

During a mandatory evacuation

• elevators will be shut down
• emergency generators will be shut down
• potable water pumps will not operate
• electricity may be down for periods of 48 hours or more
• emergency response services may not be available

Please do not take this lightly.

Kind regards,

Gene Claseman, CMCA

Origin at Seahaven